Job Title: Director of Human Resources
Department: Business Office
Reports to: Controller
Hourly: Commensurate with Experience
Hours per week: 40
Benefits: Full

Position Summary:
Wyoming Catholic College is seeking a full time Director of Human Resources.  This position reports directly to the Controller. This position will provide management and oversight of the human resources functions of the College, with a focus on labor relations, employee retention, labor law compliance, performance management, records maintenance, and data management and reporting.  The ideal candidate will have Human Resources and payroll experience. This posting is full time 40 hour per week with full benefits.

Essential Functions/Primary Job Responsibilities

• Responsible for managing any people-related concerns
• Responsible for the employee life cycle, including recruiting, hiring, onboarding, training, disciplinary, grievance issues, terminations and voluntary departures
• Cultivate a supportive workplace
• Be a liaison between upper-management and employees
• Maintaining and administrating employee benefits
• Maintain employee performance reviews and review process
• Maintaining employee records and payroll database, processing employee and work study payroll
• Maintaining Employee handbook, job descriptions, updating policies and procedures as needed
• Ensure all college HR policies are applied consistently
• Maintaining labor law and legal compliance
• Oversees Payroll and the Payroll Process and ensures federal and state laws and regulations (as well as college policies) are followed.
• Oversee the Ombudsmen of the College, in collaboration with the President,
• Research and implement best practices related to policy and procedures to ensure the College is competitive and in compliance with all human resource-related regulatory agency standards and has an efficient use of technology/data management

Minimum Job Requirements

• Minimum of three years (five or more is preferred) of progressively responsible professional level work experience in a Human Resources, Legal/Employment law, work environment which reflects direct work experience with human resources functions such as employment, compensation, benefits, classification, employee relations and/or other human resources work experience.
• Ability to handle multiple tasks, changing priorities, and work in an environment with critical demands to meet deadlines, perform work with a high level of accuracy and keen attention to detail.
• Strong ethics, reliability, and confidentiality 

Salary will be commensurate with the experience and expertise of the applicant. Please submit letter of interest and resume by email to hr@wyomingcatholic.edu.

College Overview: Wyoming Catholic College is a four-year private college located in Lander, Wyoming. The school’s mission is to form students through a Great Books curriculum studying the best of the Western Tradition, an outdoor leadership program which teaches virtue, and faithful adherence to the Magisterium of the Catholic Church. The school offers a single degree program for a Bachelor of Arts in the Liberal Arts.

Position Summary: Maintain housing facilities & grounds; supervise maintenance employees. Normal hours will be 8:00 am to 5:00 pm, but there will be some evening/weekend hours, as well as call-ins.

Essential Functions/Primary Job Responsibilities include, but not limited to, the following:

• Maintain orderly and safe housing facilities and grounds
• Ensure that facilities & grounds comply with appropriate codes, including work completed
• Communicate regularly with supervisor in reference to maintenance issues and events
• Supervise student and other employees in maintenance work
• Conduct periodic housing inspections
• Work with other WCC departments regarding projects and events
• Assist in snow removal and landscaping projects
• Assist in lockup and security procedures
• Possess a valid driver’s license, reliable vehicle, and be on-call at all times, to respond to maintenance emergencies

Minimum Job Requirements
Education/Experience:  Must have good interpersonal and communication skills, organization and attention to detail, creativity, and reliability.  Trustworthiness and the ability to maintain confidentiality a must.

Specific Skills/Specialized Knowledge:  Must be able to work collaboratively with others as well as independently, and have a strong work ethic and leadership abilities. Attention to detail, organization, and good communication skills are crucial. Mechanical aptitude is needed, as well as the ability to work safely with power tools, lawn equipment, and HVAC. Valid Driver’s License is required, as well as passing a background check.

Level of Supervision Received/Given: Supervisory position with ongoing contact and communication with supervisor, often working independently.

Special Working Conditions: Working in inclement weather conditions, working safely with industrial chemicals, power tools, and equipment, carrying heavy items.

Salary will be commensurate with the experience and expertise of the applicant. Please submit letter of interest and resume by email to hr@wyomingcatholic.edu.

Job Title: Admissions Counselor

Department: Admissions

Reports to: Director of Admissions

Position Summary: The Admissions Counselor seeks to recruit students to attend Wyoming Catholic College by participating in on campus events such as the PEAK summer program and the Founders’ Scholarship Competition, traveling to visit high schools and prospective students, and building relationships via phone, email, and text communication.

Essential Functions/Primary Job Responsibilities

• Recruitment of Prospects
  • Correspond with and maintain records on assigned prospects
  • Organize campus visits and lead tours
  • Organize and/or travel to recruitment conferences, college-nights, etc.
  • Organize and/or travel to high schools, parents’ gatherings, youth groups, etc.
  • Assist Director of Admissions with development, planning, and coordination of campus visit options (scholarship competitions, airport shuttles, etc.)
  • Propose and help develop new recruitment venues
• Recruitment of Applicants/Accepted students
  • Correspond with and maintain records on assigned applicants/accepted students
  • Assess applicants through correspondence, visits, application materials
  • Meet with Director to review applicants’/accepted students’ progress
• Recruitment for PEAK High School Summer Programs
  • Correspond with and maintain records on assigned prospects/applicants
  • Assist Director of Admissions with coordination of PEAK programs
• Complete routine reports related to recruitment, projections, personal schedule, travel, special programs, and professional development
• Evaluate program effectiveness, assess outcomes, and develop improved programming to achieve goals, complete cost analyses for programs/events
• Additional responsibilities as assigned by Director

Requisite Skills and Abilities

• Ability to represent the admissions office and WCC in a professional manner
• Excellent oral and written grammar and communication skills:
  • Oral – telephone, one-on-one, large and small groups of parents, students
  • Written – social media, emails, letters, promotional literature
• Ability to plan and organize, keep a calendar, maintain schedules, and meet deadlines
• Attentiveness to detail
• Sensitivity to working with and maintaining confidential information
• Self-direction and motivation
• Ability to handle stress due to competing travel and office duties
• A sense of humor and maintains a positive attitude
• Familiarity with Microsoft Word and Excel
• Adeptness at use of social media platforms including, Facebook, Instagram, etc.; keeps up with changes and new platforms as they arise
• Valid Driver’s License

Travel Requirements

• Out-of-state travel between 25%-33%
• Extended periods of travel and work on weekends and nights

Preferred Qualifications

• Intimate familiarity with WCC’s unique program of study and formation
• Bachelor’s degree, preferably from a Great Books or similar college

To apply, please submit a resume and cover letter to Rinju Chenet, Director of Admissions: hr@wyomingcatholic.edu.

Job Title:  Missionary Instructor               

Department:   COR Expeditions

Status:  Full Time w/ benefits

Compensation:  Determined by ability to acquire and maintain a support team. 

Reports to:  Zach Carlstrom, Assistant Director

Work Schedule:  This is not a typical Monday through Friday, 9-5 position. Morning, evening, and weekend work as well as travel around the US and extensive 24/7 time in the backcountry are required. Field work is typically week on week off, alternating with office work. Busy seasons and long courses may require extended periods in the field. Typically around 150 field days a year, 40 hours a week when in the office. 

About the Program:  COR Expeditions is the wilderness ministry outreach program of Wyoming Catholic College in Lander, Wyoming. COR exists to reclaim the wealth of people’s identity and purpose in Christ through a wide variety of wilderness experiences. We accompany people through relational ministry by exposing them to encounter Jesus in wilderness, adventure, and community.  COR seeks employees who are passionate about that mission, dedicated, solution oriented, and motivated to improve their skills. 

COR was born from the success of WCC’s faith-based Outdoor Leadership Program. COR is fundamentally oriented towards sharing the spiritual and leadership goals of this program with a wider audience beyond the college community and becoming the premier Catholic wilderness ministry through its adherence to the professional and safety standards of the outdoor industry. 

COR works with a variety of programs, including youth groups, seminaries, high schools, colleges, and young adult groups, as well as promoting its own open enrollment trips. This variety also impacts the various roles and teachings COR field staff facilitate and guide. COR also partners with other Catholic ministries and secular groups to provide a faith-filled professional guiding presence. 

COR is based in Lander WY and provides courses in over 20 wilderness areas throughout the mountain and desert west. COR operates base camp properties in both Buena Vista, Colorado and Moab, Utah as well as a family ranch program in Cody, Wyoming. 

Position Summary:  

There are two primary roles of this position: field instruction and fundraising personal support. Within field instruction there are many pedagogical, ministry, and technical skills which require consistent development and training. Because of the unique relationship between COR and Wyoming Catholic College, COR field instructors also have a role in mentoring and instructing WCC students in particular. 

Essential Functions/Primary Job Responsibilities:

• Lead various outdoor trips for COR Expeditions including, but not limited to backpacking, canyoneering, rock climbing, river trips and winter trips.  The spring and summer months may include several months of back-to-back wilderness trips while the rest of the year will have more time in the office. This position may consist of over 150 days in the backcountry annually. 
• Proficiently facilitate COR’s spiritual programming on courses by leading talks and discussions and creating course culture through conversation and personal example. Assist in the continuing development of both spiritual and outdoor education curriculum.
• Acquire and maintain a support team. Upon hire, attend COR fundraising training.  After the training, spend approximately six weeks, some of which will be traveling, towards initial fundraising efforts. COR assists with ongoing fundraising coaching, resources, and covers initial costs during fundraising. 
• Support the Outdoor Leadership Program of Wyoming Catholic College. For approximately 10 weeks of the year, COR staff time will be devoted to planning and leading outdoor trips for the students of WCC, as well as high school students who participate in the WCC summer programs. This will include leading multiple WCC week-long trips each year and leading day trips and trainings for WCC students and outdoor leaders.  It may also include being a head instructor for the 21-Day Freshman Expedition or leading technical aspects of the PEAK high school program.  
• Promote COR Expeditions courses to Catholic organizations, homeschool programs, youth groups, parishes, private Catholic schools, seminaries, dioceses, and individuals around the country. This may include extensive travel. 
• Be a liaison, either directly or through COR administrative staff, to organizations that contract courses through COR to help them facilitate registration paperwork, health forms, payment methods, travel plans, gear needs, and other logistics. 
• Plan and organize outdoor trips for various groups: plan the route, apply for backcountry permits and camping reservations, organize rental equipment, coordinate travel for students and instructors, plan food menus, design trip-specific curriculum, etc.
• Conduct various administrative duties including but not limited to: designing and updating website content, social media content, creating promotional material, managing and updating trip paperwork such as registration and payment forms, reviewing participant health forms, creating and managing budgets for trip proposals and actual trips, etc.
• Attend professional development opportunities in the fields of both outdoor education and Catholic ministry.
• Acquire and maintain permits with state and federal land management agencies.

Minimum Job Requirements:

• Ministry Experience:  A missionary instructor primarily provides trips for Catholic organizations and Catholic clientele. It is therefore imperative that this person not only lives his or her Catholic faith but is able and excited to share his or her faith with others. A background and previous coursework in Catholic theology is recommended for this position. Experience in youth or young adult ministry is a plus.
• Bachelor’s degree that includes involvement with Outdoor Education & Leadership.
• Current WFR (Wilderness First Responder) and CPR certifications, and ability to teach and run WFR scenarios. 
• 3 years of experience working with a reputable outdoor program such as COR Expeditions, WCC Outdoor Leadership Program, NOLS, Outward Bound, SROM, private guiding company etc. This should include leading trips in various outdoor activities, renting gear, gear maintenance and repair, planning and packing backcountry food rations, etc.
• Extensive experience and demonstrated ability to lead multiple outdoor activities such as: backpacking, canyoneering, mountaineering, canoeing, kayak touring, rock climbing, mountain biking, whitewater rafting and kayaking, winter backpacking, cross-country skiing, backcountry skiing/splitboarding, ice climbing, fishing.  
• Working knowledge of risk management, wilderness safety, and industry standards in the previously mentioned outdoor activities.
• Experience in planning and organizing a variety of different outdoor trips including: developing route plans, technical knowledge of the route, emergency and evacuation routes/plans, choosing and finding qualified leaders/instructors, etc.
• Flexibility, creativity, and proven problem solving skills to meet and adapt to the needs of a growing non-profit organization.
• Ability to maintain a positive attitude in the face of changing priorities and deadlines and to be creative with time management. 
• Self-motivated, proactive, and able to excel when working with a team to solve problems.
• Clean driving record. Experience driving 12 and 15 passenger vans. 
• Must have the motivation and energy to fundraise support for the program as well as acquire and maintain a personal support team – training will be provided. 

Preferred Experience:

• 2 years experience training trip leaders in the previously mentioned outdoor activities.
• Familiarity with AEE accreditation standards and its programming.
• Outdoor Industry Certifications (or ability to acquire within a year): AMGA SPI, ACA Swiftwater Rescue training, Avalanche certifications, WFR Instructor, etc.
• Experience with various trip and route opportunities in Wyoming and its adjacent states. 
• Previous fundraising experience.
• Trailer driving experience.

To Apply:  Complete the WCC job application online at wyomingcatholic.edu/employment-application. Upload a cover letter, current resume, backcountry log (focusing on extended trips greater than 2 days in length), climbing/river log if applicable, and copies of certifications when prompted in the application.

For More Information:  Contact Zach Carlstrom at 307-335-4333 or email zach@corexpeditions.org.

Job Title:  COR Registrations Coordinator               

Department:  COR Expeditions

Status:  Full Time w/ benefits 

Reports To:  COR Administrative Director

Work Schedule:  Office hours are M-F 8:30-5:30. Occasional evening and weekend hours will be required.

Position Summary:  The COR Registrations Coordinator receives all general inquiries submitted via the COR information phone number and email address, collects all registration information and payments, and maintains and develops the registration system.

Primary Job Responsibilities:

• Respond to general inquiries about COR by phone and email and connect interested parties with the appropriate COR or WCC staff.
• Dialogue with clients and course participants to provide information and forms, screen participants, communicate trip logistics and transportation, and work with clients and participants to ensure all paperwork is received and accessible by COR staff by the registration deadline (waivers, medical forms, food allergies, gear rental requests, travel information, etc.).
• Maintain and improve the COR registration system in order to make the registration process and all necessary course information as clear and easily accessible to participants as possible: updating forms, clarifying instructions, writing and sending or scheduling email notifications to trip participants, and answering frequently asked questions.
• Promote both open-enrollment and contract courses through the creation and/or distribution of course-specific promotional materials and networking efforts. For contract courses, this will be done in close collaboration with the client’s trip coordinator. 
• Invoice clients and follow up with participants for the final balance due on their course.
• Course follow-up to ensure completion of post-course surveys/debriefs with clients, participants, and/or instructors, and enable effective communication from the WCC Office of Internal Advancement and WCC Admissions Office with course participants.
• Assist with COR marketing efforts such as website maintenance, COR “store” merchandise orders and tracking, and general communications with partner organizations and diocese contacts to promote COR programming.
• Recruit Chaplains for COR and WCC outdoor trips and coordinate their registration, transportation, and lodging.
• Daily administrative duties including but not limited to printing, copying, scanning, filing, retrieving and distributing mail, shipping, stocking office supplies, answering phones and emails, and keeping office clean and organized.

Additional Functions/Responsibilities:

• Prepare and submit requests and forms such as reimbursement requests, office supply requests, payment/check requests, credit card worksheets, etc.
• Support the WCC Outdoor Leadership Program through assistance with course paperwork, tracking student payments, selling merchandise to students, and coordinating trip logistics such as trip meetings, comms assignments, gear issue, and de-issue.
• Drive clients and participants to and from courses/airports and escort them if they come to visit the WCC campus and/or Pinedale Ranch.
• Additional duties as required. COR is a young organization and the requirements of this position may change as we grow.

Minimum Requirements:

• Mission-driven and excited to represent the goals of Wyoming Catholic College, and specifically COR Expeditions to a wide population. COR exists to “reclaim the wealth of people’s identity and purpose in Christ.” All COR employees must be excited and willing to engage in this mission.
• Extremely organized and attentive to details.
• Strong interpersonal skills – able to consistently communicate verbally and in writing on a professional level.
• Reliable – able to maintain confidentiality when working with sensitive information.
• Self-motivated and proactive, able to work independently and collaboratively.
• Bachelor’s degree or equivalent experience.
• Ability to maintain a positive attitude in the face of changing priorities and deadlines and to be creative with time management. 
• Flexibility, creativity, and proven problem-solving skills to meet and adapt to the needs of a growing non-profit organization.
• Motivation and energy to fundraise and maintain a personal support team (training will be provided).

Preferred Skills/Experience:

• Prior experience working with COR Expeditions and/or the WCC Outdoor Leadership Program.
• 1-2 years prior administrative/office experience.
• Clean driving record and experience driving 12 passenger vans and trailers.
• Proven ability to take initiative, recognize needs, and brainstorm creative ideas/solutions to better meet the needs of COR Expeditions.
• Current WFR (Wilderness First Responder) and CPR certifications. 

Additional Details:

Initial two-year commitment for the position is requested, though employment is at-will. The position will be half support based and half paid, meaning that the employee is expected to fundraise half of their salary. This will help the Registrations Coordinator to develop additional buy-in with the mission of the organization, join in the fundraising with the rest of the COR staff, and build the COR support team.

Level of Supervision Received/Given:

Moderate; some projects will have a high level of supervision while others will have little to none.

Special Working Conditions:

This is primarily an office position but may employ a more active role with a variety of tasks and responsibilities.

Timeline:

Applications will be accepted on a rolling basis, but we are looking to fill the position as soon as possible.

To Apply: 

Complete a Wyoming Catholic College Job Application at https://wyomingcatholic.edu/employment-application/ (including resume, cover letter & certifications).  

For More Information:  Contact Zach Carlstrom at 307-335-4333 or email zach@corexpeditions.org

Job Title:  Contracts Coordinator               

Department:   COR Expeditions

Status:  Salaried, Full Time w/ benefits

Reports to:  Director of Client Relations

Work Schedule:  40+ hrs/wk; typical office hours are M-F 9-5:30; some evening and weekend hours required.

Position Summary:  The COR Contracts Coordinator primarily assists the Director of Client Relations with booking courses for new and returning clients and communicates with clients, Director, and other administrative staff to draft and finalize contracts for these courses. The Contract Coordinator then communicates the details of contracts to the Assistant Director, Course Directors, and other field staff to ensure successful fulfillment of the agreement.   Fulfillment of additional responsibilities in order to meet the needs of the program will be expected.

Primary Job Responsibilities:

• Share the mission of COR Expeditions with existing and potential clients and create custom trips that will meet their goals as well as the goals of COR.
• Communicate with clients throughout the trip planning process to coordinate logistics, confirm details, and connect them as needed with other staff at COR.  
• Work closely with the Director to write contracts, create invoices, and collect them in a timely manner. 
• Communicate client needs and coordinate trip planning with the Administrative Director and Assistant, Course Directors, Operations Manager, and other appropriate staff (instructors, gear and food managers, etc) at COR. 
• Follow up with clients after courses to collect feedback, gauge client satisfaction, and initiate booking for the next year. Help the Leadership Team and Course Directors apply feedback to ensure operational excellence. 
• Assist the Director and other staff with bookings required for courses, including making campsite reservations, obtaining staff lodging, and coordinating with permitting offices as needed. 
• Promote COR Expeditions courses at conferences and to Catholic organizations, homeschool programs, youth groups, parishes, private Catholic schools, seminaries, dioceses, and other groups or individuals around the country. This may require travel. 
• Brainstorm & implement new organizational systems to streamline existing processes such as course booking, client communication tracking, and lead management.
• Develop COR’s brand and marketing presence by managing promotional merchandise and working closely with COR’s Social Media Manager and Advancement Officer on social media and fundraising campaigns. 

Additional Functions/Responsibilities:

• Assist with development of COR community life. 
• Support the Outdoor Leadership Program of Wyoming Catholic College. 
• Support, mentor, and train COR Missionary Staff, Field Instructors, and WCC Outdoor Leaders.
• Attend professional development opportunities in the fields of both outdoor education and Catholic ministry.
• Host visiting clientele by coordinating transportation, lodging, campus tours, etc.
• Support the recruiting, hiring, and staffing efforts of the program.
• Help maintain a clean, professional, and welcoming office space. 
• Field time is encouraged when possible to foster connection to the program.
• Additional duties and filling in, as required. COR is a young organization and the requirements of this position may change as we grow.

Minimum Requirements:

• Mission-driven and excited to represent the goals of COR to a wide population.
• Bachelor’s degree that ideally includes involvement with Outdoor Education & Leadership.
• 2 years of experience in planning and organizing a variety of outdoor trips including: route plan development, technical knowledge of the route, emergency and evacuation routes/plans, choosing and finding qualified leaders/instructors, etc.
• Organized and attentive to detail.
• Strong interpersonal skills – able to consistently communicate on a professional level both verbally and in writing.
• Reliable – able to maintain confidentiality when working with sensitive information.
• Self-motivated, proactive, able to work both independently and collaboratively
• Ability to maintain a positive attitude in the face of changing priorities and deadlines and to be creative with time management. 
• Flexibility, creativity, and proven problem solving skills to meet and adapt to the needs of a growing non-profit organization.
• Motivation and energy to fundraise support for the program as well as acquire and maintain a personal support team – training will be provided.

Preferred Skills/Experience:

• Prior experience working with COR Expeditions and/or the WCC Outdoor Leadership Program.
• 1-2 years prior administrative/office experience.
• Current WFR (Wilderness First Responder) and CPR certifications. 
• Experience training trip leaders in various outdoor activities.
• Clean driving record, experience driving 12 passenger vans and trailers.
• Proven ability to take initiative, recognize needs, and brainstorm creative ideas/solutions to better meet the needs of COR Expeditions.
• Previous fundraising experience.

Additional Details:

Initial two-year commitment for the position is requested, though employment is at-will. The position will be partially support based and partially paid by COR Expeditions, meaning that the employee is expected to fundraise part of his/her salary. This will help the Contracts Coordinator maintain buy-in with the mission of the organization, participate in fundraising with the rest of the COR staff, and build the COR support team. 

Level of Supervision Received/Given:

Moderate; some projects will have a high level of supervision while others will have little to none.

Special Working Conditions:

This is primarily an office position, but may employ a more active role with a variety of tasks and responsibilities.

Timeline:

Applications will be accepted on a rolling basis, but we are looking to fill the position as soon as possible.

To Apply: 

Complete a Wyoming Catholic College Job Application at https://wyomingcatholic.edu/employment-application/ (including resume, cover letter & certifications, backcountry log if applicable).  

For More Information:  Contact Zach Carlstrom at 307-335-4333 or email zach@corexpeditions.org

Job Title:  COR Hiring and Scheduling Manager               

Department:  COR Expeditions

Status:  Full Time w/ benefits 

Reports To:  Assistant Director

Work Schedule:  Office hours are M-F 8:30-5:30. Occasional evening and weekend hours will be required.

Position Summary:  The COR Hiring and Scheduling Manager is responsible for recruiting, hiring, and scheduling seasonal staff and interns, adjunct instructors, and full-time staff to meet the needs of the program as well as coordinating seasonal staff and intern benefits such as lodging, meals, and transportation. To accomplish this, they work closely with the Assistant Director and Leadership Team. 

Primary Job Responsibilities:

• Manage the hiring process for seasonal staff, adjunct instructors, interns, and full-time staff from beginning to end, including recruitment, the application process, interviews, and offers.
• Interview applicants in conjunction with the appropriate department supervisors.
• Collect onboarding paperwork from all new hires, including payroll paperwork, policy agreements, copies of certifications, driving applications, etc.
• Schedule and help facilitate orientation of new staff in cooperation with the appropriate department supervisors.
• Ensure COR hiring and employment practices are in compliance with college requirements and work with COR and WCC administration and HR staff to ensure that COR’s practices follow all federal and state regulations.
• Maintain personnel files and professional development records and ensure that all staff have the proper documents and certifications on file. 
• Coordinate staff housing for seasonal staff and interns.
• Coordinate the meal plan for interns.
• Schedule shuttles or book flights as necessary to get staff to and from Lander or their course location when that is offered to them as part of their employment agreement.
• Schedule staff on courses and in the multiple front country roles throughout COR’s operations/facilities, taking into account technical abilities, certifications, and requests for time off. Maintain the staff schedule on the COR Calendar as updates are made due to instructor preferences, course cancellations or changes in enrollment, or instructor illness or injury.
• Create on-call schedule for emergency response team.
• Update the COR Employee Manual as necessary as well as other policy documents.
• Facilitate exit interviews and other departure details when staff leave.

Additional Functions/Responsibilities:

• Help develop the internship program.
• Help coordinate COR’s attendance at conferences.
• Assigning emergency communication devices and med kits to COR and WCC courses, labeling them, and checking them back in after each course.
• Support the Outdoor Leadership Program of Wyoming Catholic College.
• Additional duties as required. COR is a young organization and the requirements of this position may change as we grow.

Minimum Requirements:

• Mission-driven and excited to represent the goals of Wyoming Catholic College, and specifically COR Expeditions to a wide population.
• Bachelor’s degree or equivalent experience.
• Minimum 4+ years of experience working in Outdoor Education & Leadership in an educational setting.
• 2+ years of HR, personnel management, or similar experience.
• Organized and attentive to details.
• Strong interpersonal skills – able to consistently communicate verbally and in writing on a professional level
• Reliable – able to maintain confidentiality when working with sensitive information
• Self-motivated and proactive, able to work independently and collaboratively
• Ability to maintain a positive attitude in the face of changing priorities and deadlines and to be creative with time management. 
• Flexibility, creativity, and proven problem-solving skills to meet and adapt to the needs of a growing non-profit organization.
• Motivation and energy to fundraise and maintain a personal support team (training will be provided).

Preferred Skills/Experience:

• Prior experience working with COR Expeditions and/or the WCC Outdoor Leadership Program.
• Clean driving record and experience driving 12 passenger vans and trailers.
• Proven ability to take initiative, recognize needs, and brainstorm creative ideas/solutions to better meet the needs of COR Expeditions.
• Current WFR (Wilderness First Responder) and CPR certifications. 

Additional Details:

Initial two-year commitment for the position is requested, though employment is at-will. The position will be half support based and half paid, meaning that the employee is expected to fundraise half of their salary. This will help the Hiring and Scheduling Manager to develop additional buy-in with the mission of the organization, join in the fundraising with the rest of the COR staff, and build the COR support team.

Level of Supervision Received/Given:

Moderate; some projects will have a high level of supervision while others will have little to none.

Special Working Conditions:

This is primarily an office position but may employ a more active role with a variety of tasks and responsibilities.

Timeline:

Applications will be accepted on a rolling basis, but we are looking to fill the position as soon as possible.

To Apply:

Complete a Wyoming Catholic College Job Application at https://wyomingcatholic.edu/employment-application/ (including resume, cover letter & certifications, backcountry log if applicable).  

For More Information:  Contact Zach Carlstrom at 307-335-4333 or email zach@corexpeditions.org

Job Title:  COR Administrative Assistant               

Department:  COR Expeditions

Status:  Full Time w/ benefits 

Reports To:  COR Leadership Team

Work Schedule:  Office hours are M-F 8:30-5:30. Occasional evening and weekend hours will be required.

Position Summary:  The COR Administrative Assistant works closely with COR and WCC Outdoor Leadership Program full-time staff  to provide administrative support to all COR and WCC OLP operations. This includes managing, improving, or creating systems for registrations, hiring, scheduling, client relationships, permits, and other data. This position has the potential for advancement, depending on the applicant and COR needs.

Primary Job Responsibilities:

• Identify and support operational needs and priorities of the COR Leadership team, focusing particularly on operational excellence and consistency within organizational systems, current logistical needs from multiple departments, and administrative support. 
• Provide focused support to a wide variety of individual projects that are department priorities, often requiring rapid comprehension and training.  
• Compile and organize relevant data for projects such as permitting, scheduling, staffing, on-boarding, accreditation, and more.
• Make bookings required for courses, including campsite reservations, staff lodging, and bookings with third-party organizations. 
• Maintain program records such as gear use, post-use permit reports, student records, staff records, and trip logs for academic trips, outdoor recreation trips, and summer programming.
• Coordinate with permitting offices as needed to obtain approval for routes and itineraries as well as assisting directors in writing, editing, and organizing new special use permits.
• Assist with the hiring process by scheduling interviews with applicants, maintaining the hiring and onboarding spreadsheet, and copy-writing offer letters.
• Copy-write contracts and invoices for courses.
• Book facilities and coordinate food for staff meetings and events.
• Promote both open-enrollment and contract courses through the creation and/or distribution of course-specific promotional materials and networking efforts.
• Schedule course information meetings between clients and trip participants and the course directors and instructors.
• Coordinate COR’s attendance at conferences, including signing up for the conference, finding lodging, booking travel, arranging for print materials and merchandise, and making other necessary arrangements.
• Prepare and submit requests and forms such as reimbursement requests, office supply requests, payment/check requests, credit card worksheets, etc.
• Assigning emergency communication devices and med kits to COR and WCC courses, labeling them, and checking them back in after each course.
• Daily administrative duties including but not limited to printing, copying, scanning, filing, retrieving and distributing mail, shipping, stocking office supplies, answering phones and emails, and keeping office clean and organized.

Additional Functions/Responsibilities:

• Support the WCC Outdoor Leadership Program through assistance with course paperwork, tracking student payments, selling merchandise to students, and coordinating trip logistics such as trip meetings, comms assignments, gear issue, and de-issue.
• Drive clients and participants to and from courses/airports and escort them if they come to visit the WCC campus and/or Pinedale Ranch.
• Additional duties as required. COR is a young organization and the requirements of this position may change as we grow.

Minimum Requirements:

• Mission-driven and excited to represent the goals of Wyoming Catholic College, and specifically COR Expeditions to a wide population.
• Extremely organized and attentive to details.
• Strong interpersonal skills – able to consistently communicate verbally and in writing on a professional level
• Reliable – able to maintain confidentiality when working with sensitive information
• Self-motivated and proactive, able to work independently and collaboratively
• Bachelor’s degree or equivalent experience.
• Ability to maintain a positive attitude in the face of changing priorities and deadlines and to be creative with time management. 
• Flexibility, creativity, and proven problem-solving skills to meet and adapt to the needs of a growing non-profit organization.
• Motivation and energy to fundraise and maintain a personal support team (training will be provided).

Preferred Skills/Experience:

• Prior experience working with COR Expeditions and/or the WCC Outdoor Leadership Program.
• 1-2 years prior administrative, secretarial, HR, or other similar office experience.
• Clean driving record and experience driving 12 passenger vans and trailers.
• Proven ability to take initiative, recognize needs, and brainstorm creative ideas/solutions to better meet the needs of COR Expeditions.
• Current WFR (Wilderness First Responder) and CPR certifications. 

Additional Details:

Initial two-year commitment for the position is requested, though employment is at-will. The position will be half support based and half paid, meaning that the employee is expected to fundraise half of their salary. This will help the Administrative Assistant to develop additional buy-in with the mission of the organization, join in the fundraising with the rest of the COR staff, and build the COR support team.

Level of Supervision Received/Given:

Moderate; some projects will have a high level of supervision while others will have little to none.

Special Working Conditions:

This is primarily an office position but may employ a more active role with a variety of tasks and responsibilities.

Timeline:

Applications will be accepted on a rolling basis, but we are looking to fill the position as soon as possible.

To Apply: 

Complete a Wyoming Catholic College Job Application at https://wyomingcatholic.edu/employment-application/ (including resume, cover letter & certifications). 

For More Information:  Contact Zach Carlstrom at 307-335-4333 or email zach@corexpeditions.org