Position: Controller
FLSA Status: Exempt
Department: Finance
Reports to: Fractional Chief Financial Officer (works remotely) and works with College President as needed
Benefits: Full benefits, including sick leave, vacation leave, health insurance, dental insurance, vision insurance and Simple 5304 IRA

Organization Summary:
Do you enjoy the outdoors? Is a lower cost of living appealing? Is life in a beautiful cowboy town in the middle of Wyoming intriguing to you?  Then Wyoming Catholic College may be a great opportunity!

Wyoming Catholic College is a genuinely Catholic, Great Books college nestled in the majestic Wind River Mountains in Central Wyoming. The College is located in the heart of beautiful downtown Lander, Wyoming, which is regularly recognized as one of the top outdoor towns in the United States. The college maintains two chaplains (Roman Rite and Byzantine Rite) who assist our faculty in educating brilliant minds to lead the next generation. We are looking for the right applicant to join our team by embracing the college’s mission and striving to be an integral part of a well-organized college business office.

Job Summary:
The Controller plans and directs the accounting operations for Wyoming Catholic College

Supervisory Responsibilities:

• Oversees the financial operations of Wyoming Catholic College: accounting, budgeting, forecasting, compliance and reporting.
• Oversees the Business Office Manager and Staff Accountant

Duties/Responsibilities:

• In conjunction with the CFO,lead the senior executive in the creation of the annual College budget
• Produce monthly financial statements
• Manage accounting staff, who enter AP/AR, monthly journal entries, etc.
•  Serve as management’s liaison to the external audit team during their preliminary and on-site field work, in accordance with U.S. GAAP
• Preparation of IRS Form 990
• Support CFO, payroll staff, and Human Resources departments in payroll management
• Conduct in-depth financial analysis, and provide expert financial perspective to CFO and College President
• Manage and monitor cash-flow
• Maintains a documented system of accounting policies and procedures; implements a system of controls over accounting transactions to minimize risk.
• Oversees the production of periodic financial reports; ensures that the reported results comply with generally accepted accounting principles or international financial reporting standards.
• Recommends benchmarks that will be used to measure the company’s performance.
• Produces the annual budget and forecasts; reports significant budget differences to management.
• Provides financial analysis, with emphasis on capital investments, pricing decisions, and contract negotiations.
• Works with external auditors and provides needed information for the annual audit.
• Files quarterly and annual reports.
• Ensures compliance with local, state, and federal government requirements.
• Performs other related duties as necessary or assigned.

Required Skills/Abilities:

• Excellent management and supervisory skills.
• Excellent written and verbal communication skills.
• Excellent organizational and time management skills.
• Proficient in accounting and tax preparation software.
• Proficient in Microsoft Office Suite or similar software.
• Proven history of punctuality, trustworthiness and motivation.
• Proven history of leading a team to successfully complete financial/accounting responsibilities and goals. 

Education and Experience:

• Bachelor’s degree in Accounting or Master of Business Administration required.
• Eight years or more of related experience is preferred.
• Certified Public Accountant or Certified Management Accountant designation preferred.

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.
• Able to travel as needed.

Salary: $85,000-$115,000

Please send resume, cover letter, and references to hr@wyomingcatholic.edu by September 2nd, 2024.

“Gather the youth in the wilderness and prepare them for the heroism and humility they will need in order to bear witness to the complex nature of the truths they learn.”

Job Title:  COR Administrative Coordinator               

Department:  COR Expeditions

Status:  Full Time w/ benefits – Fundraising Required

Reports To: COR Expeditions Executive Director

Work Schedule:  Office hours are M-F 8:30-5:30. Occasional evening and weekend hours will be required.

Position Summary:  The COR Administrative Coordinator works in the business office of COR Expeditions. This position is imperative in fulfilling numerous administrative duties that allow the COR Expeditions trips to take place. This position covers a wide variety of administrative duties listed below. 

Primary Job Responsibilities:

1. Coordinate all-staff communications by managing the COR staff email and text groups, setting recurring meeting invites, and updating the COR Trips Calendar.
2. Collect timesheets, check for overtime, and document the amount due to each staff member for that pay period.
3. Support Account Management and Donation Summaries.
4. Orient and train new staff in all administrative policies including but not limited to timesheets, expense approval and reimbursement, petty cash use, document and information access, submission of required forms, etc.
5. Receive invoices payable, business credit card receipts, and reimbursement requests and code the expenses appropriately and ensure the proper supporting documentation is included prior to budget manager approval and submission to the business office.
6. Invoice clients for the final balance due on their course and follow up as needed until payment is received.
7. Facilitate payment collection for merchandise sales and the WCC Outdoor Leadership Program trips, gear rental, late fees, and faculty/staff participation fees.
8. Maintain the COR/OLP Petty Cash Box and reconcile it regularly. 
9. Manage merchandise inventory and sales.
10. Keep the website updated – e.g. staff and missionary pages, upcoming trips, course information and registration pages, and other edits as needed.
11. Maintain accurate and organized records and filing systems for important documents.
12. Compile and present statistical information and projections of interest to the Leadership Team and Board: e.g. number to trips, enrollment, demographics, types of clients, etc.
13. Onboarding, personnel files, and certification records upkeep.
14. Assist with COR marketing efforts such as promotional emails, staff Christmas cards, and general communications with partner organizations and diocese contacts.
15. Coordinate transportation and lodging for course chaplains and ensure compliance with diocesan requirements for their participation.
16. Enable effective communication between COR and the WCC Office of Internal Advancement and WCC Admissions Office so they can reach out to course participants.
17. Daily administrative duties including but not limited to printing, copying, scanning, filing, retrieving and distributing mail, shipping, stocking office supplies, answering phones and emails, and keeping the office clean and organized.

Additional Functions/Responsibilities:

• Respond to general inquiries about COR by phone and email and connect interested parties with the appropriate COR or WCC staff.
• Support the WCC Outdoor Leadership Program through assistance with course paperwork and coordinating pre-trip and post-trip support such as trip meetings, comms assignments, gear issue, and de-issue.
• Fill in for the Registrations Coordinator when he/she is out of the office.
• Additional duties as required. COR is a young organization and the requirements of this position may change as we grow.

Minimum Requirements:

• Mission-driven and excited to represent the goals of Wyoming Catholic College, and specifically COR Expeditions to a wide population. COR exists to “reclaim the wealth of people’s identity and purpose in Christ.” All COR employees must be excited and willing to engage in this mission.
• Extremely organized and attentive to details.
• Excellent proven customer service skills. 
• Strong interpersonal skills – able to consistently communicate verbally and in writing on a professional level.
• Reliable – able to maintain confidentiality when working with sensitive information.
• Self-motivated and proactive, able to work independently and collaboratively.
• Bachelor’s degree or equivalent experience.
• Ability to maintain a positive attitude in the face of changing priorities and deadlines and to be creative with time management. 
• Flexibility, creativity, and proven problem-solving skills to meet and adapt to the needs of a growing non-profit organization.
• Motivation and energy to fundraise and maintain a personal support team (training will be provided).

Preferred Skills/Experience:

• Prior experience working with COR Expeditions and/or the WCC Outdoor Leadership Program.
• Bachelor’s degree in Business, Business Management, Business Administratration or similar.  
• 1-2 years prior administrative/office experience.
• Clean driving record and experience driving 12 passenger vans and trailers.
• Proven ability to take initiative, recognize needs, and brainstorm creative ideas/solutions to better meet the needs of COR Expeditions.
• Current WFR (Wilderness First Responder) and CPR certifications. 

Additional Details:
Initial two-year commitment for the position is requested, though employment is at-will. This position requires fundraising to build a support team that covers a portion of the position’s compensation. This will help the Administrative Coordinator to develop additional buy-in with the mission of the organization, join in the fundraising with the rest of the COR staff, and build the COR support team.

Level of Supervision Received/Given:
Moderate; some projects will have a high level of supervision while others will have little to none.

Special Working Conditions:
This is primarily an office position but may employ a more active role with a variety of tasks and responsibilities.

Timeline:
Applications will be accepted on a rolling basis, but we are looking to fill the position as soon as possible.

To Apply:
Complete a Wyoming Catholic College Job Application at https://wyomingcatholic.edu/employment-application/ (including resume, cover letter & certifications).

For More Information:
Contact Zach Carlstrom at 307-335-4333 or email zach@corexpeditions.org

Job Title:  Missionary Instructor               

Department:   COR Expeditions

Status:  Full Time w/ benefits

Compensation:  Determined by ability to acquire and maintain a support team. 

Reports to:  Zach Carlstrom, Assistant Director

Work Schedule:  This is not a typical Monday through Friday, 9-5 position. Morning, evening, and weekend work as well as travel around the US and extensive 24/7 time in the backcountry are required. Field work is typically week on week off, alternating with office work. Busy seasons and long courses may require extended periods in the field. Typically around 150 field days a year, 40 hours a week when in the office. 

About the Program:  COR Expeditions is the wilderness ministry outreach program of Wyoming Catholic College in Lander, Wyoming. COR exists to reclaim the wealth of people’s identity and purpose in Christ through a wide variety of wilderness experiences. We accompany people through relational ministry by exposing them to encounter Jesus in wilderness, adventure, and community.  COR seeks employees who are passionate about that mission, dedicated, solution oriented, and motivated to improve their skills. 

COR was born from the success of WCC’s faith-based Outdoor Leadership Program. COR is fundamentally oriented towards sharing the spiritual and leadership goals of this program with a wider audience beyond the college community and becoming the premier Catholic wilderness ministry through its adherence to the professional and safety standards of the outdoor industry. 

COR works with a variety of programs, including youth groups, seminaries, high schools, colleges, and young adult groups, as well as promoting its own open enrollment trips. This variety also impacts the various roles and teachings COR field staff facilitate and guide. COR also partners with other Catholic ministries and secular groups to provide a faith-filled professional guiding presence. 

COR is based in Lander WY and provides courses in over 20 wilderness areas throughout the mountain and desert west. COR operates base camp properties in both Buena Vista, Colorado and Moab, Utah as well as a family ranch program in Cody, Wyoming. 

Position Summary:  

There are two primary roles of this position: field instruction and fundraising personal support. Within field instruction there are many pedagogical, ministry, and technical skills which require consistent development and training. Because of the unique relationship between COR and Wyoming Catholic College, COR field instructors also have a role in mentoring and instructing WCC students in particular. 

Essential Functions/Primary Job Responsibilities:

• Lead various outdoor trips for COR Expeditions including, but not limited to backpacking, canyoneering, rock climbing, river trips and winter trips.  The spring and summer months may include several months of back-to-back wilderness trips while the rest of the year will have more time in the office. This position may consist of over 150 days in the backcountry annually. 
• Proficiently facilitate COR’s spiritual programming on courses by leading talks and discussions and creating course culture through conversation and personal example. Assist in the continuing development of both spiritual and outdoor education curriculum.
• Acquire and maintain a support team. Upon hire, attend COR fundraising training.  After the training, spend approximately six weeks, some of which will be traveling, towards initial fundraising efforts. COR assists with ongoing fundraising coaching, resources, and covers initial costs during fundraising. 
• Support the Outdoor Leadership Program of Wyoming Catholic College. For approximately 10 weeks of the year, COR staff time will be devoted to planning and leading outdoor trips for the students of WCC, as well as high school students who participate in the WCC summer programs. This will include leading multiple WCC week-long trips each year and leading day trips and trainings for WCC students and outdoor leaders.  It may also include being a head instructor for the 21-Day Freshman Expedition or leading technical aspects of the PEAK high school program.  
• Promote COR Expeditions courses to Catholic organizations, homeschool programs, youth groups, parishes, private Catholic schools, seminaries, dioceses, and individuals around the country. This may include extensive travel. 
• Be a liaison, either directly or through COR administrative staff, to organizations that contract courses through COR to help them facilitate registration paperwork, health forms, payment methods, travel plans, gear needs, and other logistics. 
• Plan and organize outdoor trips for various groups: plan the route, apply for backcountry permits and camping reservations, organize rental equipment, coordinate travel for students and instructors, plan food menus, design trip-specific curriculum, etc.
• Conduct various administrative duties including but not limited to: designing and updating website content, social media content, creating promotional material, managing and updating trip paperwork such as registration and payment forms, reviewing participant health forms, creating and managing budgets for trip proposals and actual trips, etc.
• Attend professional development opportunities in the fields of both outdoor education and Catholic ministry.
• Acquire and maintain permits with state and federal land management agencies.

Minimum Job Requirements:

• Ministry Experience:  A missionary instructor primarily provides trips for Catholic organizations and Catholic clientele. It is therefore imperative that this person not only lives his or her Catholic faith but is able and excited to share his or her faith with others. A background and previous coursework in Catholic theology is recommended for this position. Experience in youth or young adult ministry is a plus.
• Bachelor’s degree that includes involvement with Outdoor Education & Leadership.
• Current WFR (Wilderness First Responder) and CPR certifications, and ability to teach and run WFR scenarios. 
• 3 years of experience working with a reputable outdoor program such as COR Expeditions, WCC Outdoor Leadership Program, NOLS, Outward Bound, SROM, private guiding company etc. This should include leading trips in various outdoor activities, renting gear, gear maintenance and repair, planning and packing backcountry food rations, etc.
• Extensive experience and demonstrated ability to lead multiple outdoor activities such as: backpacking, canyoneering, mountaineering, canoeing, kayak touring, rock climbing, mountain biking, whitewater rafting and kayaking, winter backpacking, cross-country skiing, backcountry skiing/splitboarding, ice climbing, fishing.  
• Working knowledge of risk management, wilderness safety, and industry standards in the previously mentioned outdoor activities.
• Experience in planning and organizing a variety of different outdoor trips including: developing route plans, technical knowledge of the route, emergency and evacuation routes/plans, choosing and finding qualified leaders/instructors, etc.
• Flexibility, creativity, and proven problem solving skills to meet and adapt to the needs of a growing non-profit organization.
• Ability to maintain a positive attitude in the face of changing priorities and deadlines and to be creative with time management. 
• Self-motivated, proactive, and able to excel when working with a team to solve problems.
• Clean driving record. Experience driving 12 and 15 passenger vans. 
• Must have the motivation and energy to fundraise support for the program as well as acquire and maintain a personal support team – training will be provided. 

Preferred Experience:

• 2 years experience training trip leaders in the previously mentioned outdoor activities.
• Familiarity with AEE accreditation standards and its programming.
• Outdoor Industry Certifications (or ability to acquire within a year): AMGA SPI, ACA Swiftwater Rescue training, Avalanche certifications, WFR Instructor, etc.
• Experience with various trip and route opportunities in Wyoming and its adjacent states. 
• Previous fundraising experience.
• Trailer driving experience.

To Apply:  Complete the WCC job application online at wyomingcatholic.edu/employment-application. Upload a cover letter, current resume, backcountry log (focusing on extended trips greater than 2 days in length), climbing/river log if applicable, and copies of certifications when prompted in the application.

For More Information:  Contact Zach Carlstrom at 307-335-4333 or email zach@corexpeditions.org.